Council Committees

Last updated May 17, 2021

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Learn more about District Committees

Climate Action

The purpose of the Climate Action Committee is to provide advice to Council and recommend policies that will assist the District to achieve a reduction in all carbon emissions by 40-50%, both corporately and in the community, by 2030.

Specific responsibilities of the Committee include, but are not limited to, the following:

  • Identify opportunities and make recommendations on ways to build local climate action awareness and promote environmental stewardship within the community, with adaptation and mitigation as the main goals.
  • Identify opportunities and make recommendations on innovative projects to help achieve carbon neutrality;
  • Communicate and develop relationships with organizations beyond the District of Sooke for the purpose of exchanging ideas, experiences, plans and successes;
  • Provide recommendations and feedback on other climate change issues, as directed by Council;
  • Review and provide recommendations on policies and bylaws, and plans relate to climate action issues;
  • Research and provide recommendations to Council on means of measuring and monitoring carbon emissions within the community.

Community Economic Development

The purpose of the Select Committee on Community Economic Development is to provide recommendations to Council regarding community economic development initiatives that focus on building fairer and stronger local economies, tackling poverty and homelessness, and investing in sustainable communities (Canadian Community Economic Development Network definition).

The objectives of the Committee are to promote community economic development initiatives, engage and communicate with community groups, business owners and members of the public, and facilitate economic development and the planning and use of community spaces and resources while advancing economic, environmental and social goals.

  • Review key commercial parcels, including those held privately, and explore opportunities for development
  • Liaise with South Island Prosperity Partnership
  • Address workforce challenges for local employers
  • Attract and promote investment including the completion of the Community Investment Brochure and updates to Sooke profile on britishcolumbia.ca
  • Support Buy Local initiatives, business retention and expansion
  • Complete Municipal and Regional Destination Tax (MRDT) application
  • Develop a Tourism Strategy for Sooke
  • Support social and economic development initiatives of Social Services organizations
  • Identify opportunities and make recommendations on innovative projects to help achieve carbon neutrality
  • Provide a local perspective on climate change mitigation and adaptation while considering the balance between economic, environmental and social aspects
  • Communicate and develop relationships with organizations beyond the District of Sooke to exchange ideas, experiences, plans and successes

Land Use & Development

The purpose of the Select Committee on Land Use and Development is to provide recommendations to Council regarding land use policies and development procedures, with focus given to the implementation of statutory plans/local area plans/master plans, housing policy, sustainable development practices, environmental policy, harbour improvement, farmland protection, and maintaining compatibility of building bylaw regulations and the zoning bylaw.

The objectives of the Committee are to encourage adherence to District of Sooke land-use policies, and when presented with alternative solutions to achieving the strategic goals of the organization, provide policy recommendations or best practices to achieve the desired priorities.

  • Secondary Suites
  • Town Centre Development
  • Shoreline-Waterway Interface
  • Development Incentives
  • Subdivision and Development Standards
  • Sub-Regional Land Use Planning
  • Agricultural Land Reserve Parcels
  • Official Community Plan Analytics
  • Zoning Bylaw Updates

Official Community Plan Advisory Committee

The purpose of the OCP Advisory Committee is to provide Council with meaningful, technical input on a range of community issues related to the creation of an updated Official Community Plan.  The OCP Advisory Committee will provide technical guidance at key project milestones including issues identification, long-range planning matters, policy options, and ideas for leveraging local skills and expertise to accelerate implementation strategies that support the overall vision and guiding principles of the community.

More specifically, the OCP Advisory Committee is intended to:

  • Review and provide general guidance on background information, draft materials, draft vision statement, guiding principles, and make suggestions in reference to draft OCP structure and policy selection;
  • Participate in consultation activities/workshops as a way to provide guidance into the OCP review process and policy guidance;
  • Assist in identifying and connecting the District with key stakeholder groups through personal and/or professional contact networks;
  • Assist in informing the community about the OCP review process and encourage participation by diverse members of the community;
  • Consider input from the public when making recommendations;
  • Act strictly in an advisory role.  Council may consider the advice and recommendations of the OCP Advisory Committee, but is in no way bound by such recommendations;
  • Report to Council by way of meeting minutes prepared by staff on the Committee’s behalf, and if deemed appropriate by the Director of Planning and Development, presented by the Committee Chair.

Sooke Program of the Arts

The purpose of the Sooke Program for the Arts (SPA) Committee is to provide advice to Council on a wide range of community art initiatives and events within the District of Sooke.

Specific responsibilities of the Committee include, but are not limited to, the following:

  • Review, develop and make recommendations to Council on the District of Sooke’s arts program policy, Arts Reserve Fund, official community plan and other district policies and plans that may relate to the arts;
  • Identify and make recommendations to Council on community artistic initiatives which may include the acquisition of art and the promotion of community artistic endeavors;
  • Liaise with other district committees, district staff, community arts organizations, the business and general community on the promotion of new and existing arts initiatives;
  • Administer the Sooke Arts Reserve Fund as may be delegated by Council including but not limited to establishing and participating on juried arts panels;
  • Review and update the District art collection as may be required;
  • Foster public awareness, recognition, education, support and celebration of the community arts in Sooke; and
  • Liaise with organizers of local arts and cultural events for which the District provides funding and/or in-kind support, as requested by Council.


Public comments on electronic meetings during COVID-19

District of Sooke Council and Committee meetings have moved to an electronic meeting platform during the COVID-19 pandemic to support physical distancing measures. Until further notice, Council and Committee meetings will not be physically open to members of the public.

The Province of BC issued Ministerial Order M192 on June 17, 2020, elaborating on previous ministerial orders and providing options for local governments to continue municipal business and hold meetings without in-person public attendance.

The District of Sooke believes that public participation is a fundamental tenet of democracy and leads to better-informed decision-making. Council wishes to hear from the public on issues that are important to them and encourages residents to comment on upcoming agenda items.

Public question and comment opportunities:

Submit Written Comments

Should you have any concerns or comments you wish to convey to Council or a Committee regarding an item on the agenda, please submit in writing by fax to 250-642-0541, email corp@sooke.ca or in person to the Corporate Officer at the District Municipal Offices no later than noon on the day of a meeting.

Register to Speak Live

You can register to speak live via phone regarding an item on the agenda. Once registered, you will be provided with a phone number and instructions to call to join the live meeting. To register to speak live and to receive further instructions, email corp@sooke.ca or phone 250-642-1634. The deadline to register to speak live is noon on the day of a meeting.

Register to Participate Electronically

If you have a webcam and microphone, you can register to participate via a Microsoft Teams Meeting with a valid email address.  Once registered, an invitation to participate will be sent to your email.  To register to participate electronically, email corp@sooke.ca or phone 250-642-1634. The deadline to register to speak live is noon on the day of a meeting.

Note: Only registered participants will be admitted to the electronic meeting.

Please note that your full name is required and will be included in the meeting.

As always, members of the public can also contact Mayor and Council to share their questions and concerns regarding any municipal business, not just items on upcoming agendas, by emailing info@sooke.ca 


Committee Agendas and Minutes

The agendas and minutes of all Council committees will be posted in accordance with the District’s Council Procedure Bylaw.

Unless otherwise noted all committee meetings will take place in Council Chambers, 2225 Otter Point Road, on the 3rd floor of Municipal Hall.

*denotes meeting will be held in the municipal meeting room, located in the municipal hall, at 2205 Otter Point Road.


Agendas, minutes, and Council videos can also be browsed using the CivicWeb Portal.


Archived Minutes

Note: As of February 12, 2021 agendas and minutes are posted through iCompass, historical records are available below.

 Climate Change Action Committee
 Tuesday, January 19, 2021 (electronic meeting)  5:30 p.m. Agenda posted once approved
 Tuesday, November 24, 2020 (electronic meeting)  5:30 p.m. Agenda posted once approved
 Tuesday, November 17, 2020 (electronic meeting)  5:30 p.m. Agenda Minutes
 Tuesday, October 20, 2020 (electronic meeting)  5:30 p.m. Agenda Minutes
 Tuesday, September 15, 2020 (electronic meeting)  5:30 p.m. Agenda Minutes
 Tuesday, July 28, 2020 (electronic meeting)  5:30 p.m. Agenda Meeting Cancelled
 Tuesday, June 2, 2020 (electronic meeting)  5:00 p.m. Agenda Minutes
 Tuesday, May 26, 2020 (electronic meeting)  5:00 p.m. Agenda Minutes
 Tuesday, March 17, 2020 (cancelled)  5:30 p.m. Agenda Meeting Cancelled
 Tuesday, March 3, 2020 (replaced February meeting)  1:00 p.m. Agenda Meeting Cancelled
 Tuesday, January 21, 2020  5:30 p.m. Agenda Minutes
 Tuesday, December 17, 2019  5:30 p.m. Agenda Minutes
 Tuesday, November 19, 2019  5:30 p.m. Agenda Minutes
 Tuesday, October 8, 2019  5:30 p.m. Agenda Minutes
 Tuesday, August 20, 2019  5:30 p.m. Agenda Minutes
 Tuesday, July 16, 2019  5:30 p.m. Agenda Minutes
 Friday, June 21, 2019  1:00 p.m. Agenda Minutes

 Community Economic Development Committee
Friday, February 26, 2021 (electronic meeting) 9:00 a.m. Posted once published
Friday, January 22, 2021 (electronic meeting) 9:00 a.m. Agenda Posted once approved

 Sooke Program of the Arts Committee
Thursday, February 4, 2021 (electronic meeting) 4:00 p.m. Agenda Posted once approved
Thursday, January 7, 2021 (electronic meeting) 4:00 p.m. Agenda Minutes
Thursday, December 3, 2020 (electronic meeting) 4:00 p.m. Agenda Minutes
Thursday, November 5, 2020 (electronic meeting) 4:00 p.m. Agenda Minutes
Thursday, October 1, 2020 (electronic meeting) 4:00 p.m. Agenda Minutes

 OCP Advisory Committee
Thursday, January 28, 2021 (electronic meeting) 10:00 a.m. Agenda Posted once approved
Thursday, December 17, 2020 (electronic meeting) 10:00 a.m. Agenda
New Business/ Supplemental Agenda
Minutes
Wednesday, November 25, 2020 (electronic meeting) 10:00 a.m. Agenda Minutes
Thursday, October 22, 2020 (electronic meeting) 10:00 a.m. Agenda Minutes
Wednesday, September 30, 2020 (electronic meeting) 10:00 a.m. Agenda Minutes

 North East Quadrant Lot A Task Force
 Tuesday, September 17, 2019 *  9:00 a.m. Agenda  n/a
 Wednesday, September 4, 2019  10:00 a.m. Agenda Minutes
 Monday, August 19, 2019  10:00 a.m. Agenda Minutes
 Tuesday, August 6, 2019  10:00 a.m. Agenda Minutes
 Tuesday, July 23, 2019  10:00 a.m. Agenda Minutes
 Thursday, July 11, 2019  1:00 p.m. Agenda Minutes

Affordable Housing Committee
November 28, 2019  1:00 p.m. Agenda Minutes