Agenda & Minutes


For a schedule of upcoming Council and Committee meetings, please see the Event Calendar

Agendas are prepared for all Council and Committee/Commission meetings and are posted at least 24 hours before the time of the meeting. The agendas are available on this website and can be viewed at the Municipal hall. Printed copies of the agenda are available subject to the Fees Bylaw.

Individuals wishing to “appear as a delegation” to Council should send a letter of request or complete the Request to Appear as a Delegation form, providing sufficient detail to describe the topic, the presenters and meeting date they wish to appear. The letter or completed form should be submitted to the Clerk by 4:30 pm on the Tuesday prior to the meeting. This procedure provides Council an opportunity to prepare, resulting in a prompt and informed response.

Regular Council meetings are held on the second and fourth Monday of the month at 7:00 p.m., except on holidays when they are held on the immediately following Tuesday.

It is the responsibility of the Corporate Services department to ensure that accurate minutes of all meetings of Council and Council committees/commissions are prepared — and that access to these minutes is provided. Minutes of all District of Sooke meetings are available on this website and at the Municipal office. Please note that minutes are not available until they are adopted by the Council or Committee/Commission.