Multi-use Sports Box Project

Last updated September 10, 2021

Thanks to an $892,778 Canada Infrastructure Program – Community, Culture, and Recreation Program grant and $400,000 contribution from Sunriver Estates, the District of Sooke and SEAPARC are set to begin the development of a multi-use sports box at 2430 Phillips Road in Sunriver. Stay informed on the project by following this page, sooke.ca/sportsbox.


Background Information

The District of Sooke acquired 4 ha (40,000 m²) of parkland in 2015. The subject property, 2430 Phillips Road, is zoned P2 (Community Facilities), located within the Sooke River Watershed, and is accessible from the shared access driveway located at 2448 Phillips Road with Sooke School District #62.

The new multi-use sports box recreational facility meets the goals and objectives of Section 4.11 Leisure/Recreational Services and Facilities in the Official Community Plan. The development conforms to the required maximum lot coverage and required setbacks for structures and lands adjacent to residential zones and CD zones as per its current P2 (Community Facilities) zoning.

The District’s recreational partner SEAPARC identified the community need for an outdoor boarded multi-use sports box in their 2015 Strategic Plan.

Recommendation #1 in the medium-term initiatives of the SEAPARC Strategic Plan included an outdoor multi-use sports box in their list of required infrastructure. Additionally, the District of Sooke’s Parks and Trails Master Plan from 2020 recommends the development of a lacrosse/multi-use sports court for the subject property parkland site. At this time, the development project is primarily focused on the recently awarded grant deliverables which include the sports box, washroom and parking allocation.

The new multi-use sports box recreational facility is to be built to box-lacrosse dimensions and will accommodate additional activities including basketball, ball hockey, futsal (soccer variation) as well as community events. It may also be used for recreational roller sports.


Phased Project Development

PHASE ONE:

Phase A of the development project includes the construction of the multi-use sports box and the 42-stall gravel parking lot and racks for securing ten bicycles. It also includes a swing gate (east end of access driveway by Phillips Road) and bollards (west end of driveway access) to restrict vehicle access will also be installed. Overburden soil from the site excavation will be retained on-site to create one flat area adjacent to the proposed parking lot and two other areas with a 3:1 slope.

Phase B of the development project includes the construction of a 2-stall public washroom facility. The budget will determine whether a pit or flush toilet will be installed. Water and electrical services will be constructed from Cedarview Place along an existing desire line trail. These services will terminate at the public washroom to service the washroom and future water foundation and future lights. The desire line will be reinstated to provide a trail that is in line with the District of Sooke trail standards. Hydroseeding of overburden soil as a response to public input for level areas for unstructured play and gathering spaces will be done.

PHASE TWO:

Park master planning and implementation: anticipated 2022


Project Timeline

Updated September 10, 2021

What’s happened/ing:

  • The geotechnical study has been completed.
  • Preliminary concept explorations to determine potential infrastructure locations, e.g. box and washroom facility.
  • Revised concept, integrating geotechnical data and resident input, are under development (April-May 2021).
  • As of June 3, 2021, the District has received the Development Permit Application.
  • June 9, 2021 – Site Plan Rendering; Site Plan Variances.
  • June 28, 2021: Development Permit before Council at Regular Council Meeting.
  • June 29, 2021: Development Permit issued.
  • June 30, 2021: Building Permit Submitted to District
  • As of July 30, 2021: Geotextile grid installed.
  • As of July 30, 2021: Design-build tender awarded by CRD.
  • August 5 & 6, 2021: Site preparation continues with rock hauling.
  • As of September 2, 2021: Site preparation is nearing completion with final site preparation being completed within the next two weeks; building permit received.

What’s next  (Note: timelines are approximate, subject to change):

  • Mid-September: Site remediation and trail construction
  • Originally scheduled September 14-30, now delayed (updated timeline not available as of September 10, 2021): Form and concrete pouring.
  • November: Box installation and fittings.
  • Sports box project completion: early 2022
  • Park Master Plan Development (phase two): Early 2022

Site Planning

Updated September 2, 2021:

Site updates:

  • September 2021: As the budget is continually refined during the process we can confirm Phase A will include the following amenities:
    • Bike racks
    • Parking lot wheel stops
    • 260 m gravel trail connection from Cedarview Place
    • Water line from Cedarview Place
    • Water fountain and bottle filler
    • Bear-resistant garbage bin
    • Top-locking bollards at laneway
  • July 2021: Site preparation construction begins. Site preparation will take place over 6-8 weeks in accordance with the District’s Noise Control Bylaw. Site preparations will include:
    • temporary fencing
    • digging of 2-metre holes for the sports box and parking lot
    • a water truck on site for dust management
    • depositing of 2500 cubic metres of rock
    • Soil reallocation on the site to what will be a new park greenspace
  • Week of June 21, 2021: CRD on site conducting construction layout
  • April 12, 2021: Concept explorations continue as the community input is integrated into concept plans with technical site planning.
  • March 29, 2021: Concept explorations are underway. Residents can expect stakes mapping potential options for the site on the ground. These are potential options as feasibility is explored. The project team is hoping to have a timeline with key milestones available by March 31, 2021.
  • Week of Monday, March 15, 2021: Geotechnical testing with multiple holes being dug.
    • Update March 19, 2021: The Geotechnical Engineer will be onsite Tuesday, March 23, 2021 continuing the geotechnical investigation.
    • Update March 18, 2021: Some vegetation (broom and blackberry) had to be removed to complete the geotechnical work. While an excavator was used to complete this work, site excavation has not yet begun.
  • Week of Monday, March 8, 2021: CRD Surveyors onsite

Public Participation – now closed

A 5-question survey designed to curate a wish list of potential amenities, respond to concerns, and receive general comments on the project was available from December 18, 2020 to April 30, 2021. Resident input is being applied to the site design, which will be shared with the public through the Development Application Process. 

Thank you to the 250 respondents who provided input to ensure this project takes shape in a proactive and fiscally responsible manner.


Answers to Frequently Asked Questions

What activities will the sports box service?

(Posted April 12, 2021) This is one of the questions we are looking to answer as we gather community input. As of April 12, 2021, multi-use functionality for sports, events and arts has been expressed. This intent is being integrated into the project plans.

When will a site plan be available? Will residents be able to contribute ideas or comment on the plan?

(Updated April 12, 2021) The project team is using the data received through the community input to inform the project development. After all technical studies are complete and community input has been integrated into a prospective site plan (January-April 2021), phase one site plans for the sports box development will be presented through the development permit stage of the project. It is anticipated this will take place in May 2021.

What does phase one mean? Why the phased approach?

Funding has been secured for phase one which includes sports box facility, washroom, connecting trail and parking. A phased approach allows the project team to best work with residents to optimize the needs of the space, respond to our growing opportunity, and leverage additional funding opportunities that may become available in the future. 

Will the sport box have lights? If so, when will they be turned on? How bright will they be?

The project team will ensure plans allow for future installation but can only install in the scope of this project if we come in under budget for other parts of the project. Additionally, we have received significant input regarding lighting including the types of lighting and facility hours; thank you for sharing your comments noting both the increasing functionality lighting offers while also sharing concerns of light pollution. We are listening. After the geotechnical studies are complete and potential site layouts are available, we look forward to continuing this conversation with neighbours to mitigate concerns. 

Can the sport box be built somewhere other than Sunriver?

The District’s share of the funding is from the Playing Field Reserve account that requires the funds to be spent within the Sunriver neighbourhood

  

How big will the sport box be? Will there be room for spectators?

The box will be approximately the size of an indoor hockey rink at 200 feet in length by 60 feet wide.  

Space for spectators will be incorporated into the site plan. 

  

What parking allowances will be made?

Ensuring appropriate parking for this project is a priority within project planning. Specific parking considerations will be integrated into the site plan, which will be available after geotechnical studies are completed (spring 2021). Additionally, consideration is being given to coordinate parking with the neighbouring school site and access via alternative modes of transportation.

  

Who will be responsible for the operation of the box?

SEAPARC will be responsible for operating the box. The box will be available for a combination of drop-in use and booked use, facilitated by SEAPARC. More information regarding operational items for the facility will be available once the construction of the project is further along. 

 


In the news:


Contact:

Christina Moog, District of Sooke Communications Coordinator
Tel: 250.642.1634, ext. 678
Email: cmoog@sooke.ca